SIMPLIFY to MAXIMIZE
I know, I know it sounds cliche, but I promise it works.
All too often the day slips away and before we know it a week, a month and an entire year has passed. Especially the year of 2020. Who else had to scratch through months worth of plans and we-write a plan to only re-write another plan?? What a year. Yet, it’s not over, whether you like that idea or not, you have two more months to crush. Let’s get to it.
Here are some quick tips (no magic tricks) to do more with less time, less stress and more success.
Making a schedule reduces stress. I promise it does. The less you have to think and worry about WHAT you are doing and WHEN the more you free your brain to focus on the task at hand.
Step 1: WRITE DOWN all of your to-dos. I like to do this week audit at the beginning of the week and a mini day audit each day. Write all of the to-do’s down. The nitty gritty, the one’s you’re procrastinating, the honey-do’s, the want to-do, the need-to-do. Get it all out of your brain and onto paper. Writing them down, pen to paper, helps our brain process as well as removes the stress of trying to organize and remember everything, and stressing about forgetting.
Step 2: INDENTIFY: What is important? What is urgent? What can wait? What brings you closer to your goals? What chores do you keep putting off because you “don’t have the time?”
Step 3: Transfer that list into your SCHEDULE. YES, schedule it. This is how you MAKE time. Put it on the calendar, wherever you do your scheduling, google, planner etc. Block off the time. This is a reality check of what you have time for and what needs to fall off the to-do list that's constantly nagging.
Step 4: At the end of each day, REFLECT & ADJUST. What worked and what didn't. This is a reality check of how long things actually take to complete. We often underestimate how long things take. (It's ok, we all do it). How often we get distracted.
Here’s a few pointers to maximize that time:
Step 1: Stop Multitasking and Start Single Tasking. Often we think that the best way to get more done, is to do it all at the same time. Yet it is proven that we are more efficient, productive and complete tasks to a higher standard when we focus on achieving one thing at a time. If you want to get more done in less focus on doing one thing. The only time multi-task is if they require little to no brain power to accomplish. Like, cooking breakfast and packing your bag for work/gym.
Step 2: Stick to your schedule. If you block off 15 minutes for emails, then set a timer and stick to it. Don’t take time away from your other priorities. Hold yourself accountable.
Step 3: Delegate. Don’t try to do it all. There is always someone who can and is willing to help. Even if that help is coaching or mentoring so you don’t waste time trying to figure something out.
Step 4: Simplify your tasks. Instead of saying I’m going to write a chapter today, write two paragraphs. Instead of saying I’m going to be healthy all week, focus on eating a healthy breakfast each day for the week. Instead, I’m going to train for a marathon. Focus on running 1 mile a day, then 2 then so on. Start simple. Accomplishing a simple task, will bring you satisfaction vs feeling defeat of doing nothing.